Hot desking is an organisation system of offices. Hot desking involves many workers using a single physical workstation or surface during different periods. The term desk in the name is about an office desk being shared by multiple office workers on various shifts instead of each staff member having their desk. This trend started in the 1990s. Hot desking uses a first-come, first-served structure. Hot desking gives flexibility for teams and opens up the lines of communication. Let’s have a look at the benefits of Hotdesking.

1. It Allows the Use of Free Addressing

Women working in a coworking space

Free addressing is when a particular firm or company uses sensors to monitor a desk’s availability in real-time. Employees can see if the desk is in use or is accessible. An example is seen in Singapore Hot Desks. The managers can be able to get information about live occupancy. This data helps in the following ways:

  • Maximise on usage
  • Attend to any shortage of workspace
  • Get to know workspace utilisation
  • Fully utilise existing workspace
  • Improve the process of the management of change
  • It also helps improve energy efficiency

With the information from free addressing, companies can make quick decisions that will improve the company’s productivity and optimise space usage and accommodate the needs of employees.

2. Hot Desking Improves Communication in the Company

Coworkers working together

With this office organisation system, employees can sit close to people they work with closely. This is of great importance, as it can help to tackle significant issues or tasks. It promotes proper communication, which brings about good networking among employees, building an ethical company culture. When people share desks, they can then communicate better. When employees communicate better, most of the areas of work will improve.

3. Increase Flexibility Within the Company

A busy working space

Hot desking provides the ability to be flexible. It allows flexibility to choose and know where you can work best based on what you want to get done. This is great because you can also get the growth of the employees. Flexibility in the company helps all employees thrive and can have a lasting impact on company culture and productivity. Hot desking flexibility allows employees to be near those with whom they’re working on the same project, as seen in Singapore Hot Desks.

4. It Lowers Costs

A business man stacking up coins

The usual offices provide a worker with a specific workspace that if the worker leaves or is fired, the office remains idle. Hot desking cuts down that cost. It helps them to reduce their space and optimise the use of that same space. Even the amount of money used in buying office equipment is cut. The money that could have otherwise been used to buy more office equipment can be channeled to other company areas.

5. It Reduces Office Clutter

An office desk

Office clutter is equivalent to an untidy office. Hot desking helps prevent employees from letting their spaces get out of control with a mess because each area is shared and not assigned. For that reason, employees will no longer clutter the office because personal clutter is minimal. Some company offers locker rooms, which is a way of reducing clutter. Reducing clutter ensures cleanliness, and a more focused workspace.

6. It Betters the Autonomy of Workers

A man giving a presentation to his team

Autonomy is the best condition of self-governance. Micromanaging can be harmful to the employee experience. It can influence the company culture negatively, and it destroys employee autonomy. Hot desking gives employees the independence to work in a location that’s conducive for them. This makes the employees manage themselves well. Employees can feel that they are trusted to perform well at their specific jobs, which produces the best work. An example in Singapore Hot Desks.